Page 2 - Participant Guide - Unanet GovCon Using Accounts Payable

Table of Contents

ABOUT THIS PARTICIPANT GUIDE ......................................................... 4

COURSE INTRODUCTION ........................................................................ 5

LESSON 1: ACCOUNTS PAYABLE (AP).................................................. 7
Learning Objectives .................................................................................................. 7

Introduction ................................................................................................................ 7
Accounts Payable Process Flow .............................................................................. 7

Unanet Roles for Accounts Payable Processes ..................................................... 8
Activity 1.1 Access and Roles for Victor Voucher .................................................... 8

Configuration ........................................................................................................... 10
Activity 1.2 Add a New Vendor Organization ......................................................... 11

Check Your Understanding .................................................................................... 13
LESSON 2 AP TRANSACTIONS – VENDOR INVOICES ........................ 14

Learning Objectives ................................................................................................ 14

Introduction .............................................................................................................. 14
Vendor Invoices ....................................................................................................... 14
Activity 2.1 View Vendor Invoice ............................................................................ 16

Activity 2.2 Create Vendor Invoice ......................................................................... 17

Create Vendor Invoices from Matched Transactions ........................................... 18
Activity 2.3 Create Vendor Invoice from Matched Transactions ............................. 18
Create Vendor Invoices from Expense Reports .................................................... 19

Activity 2.4 Create Vendor Invoices from Employee Expense Reports .................. 19
Monitor Accounts Payable Reports ....................................................................... 20

Activity 2.5 Review Vendor Invoice Status Report ................................................. 20
Post Vendor Invoices .............................................................................................. 21

Activity 2.6 Post Invoices and Review AP Aging Report ........................................ 21
Check Your Understanding .................................................................................... 22

LESSON 3 AP TRANSACTIONS – VENDOR PAYMENTS ..................... 23

Learning Objectives ................................................................................................ 23
Introduction .............................................................................................................. 23

Vendor Payment ...................................................................................................... 23
Activity 3.1a Create Bulk Vendor Payment – System Checks ................................ 24

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