Page 17 - Participant Guide ebook - Unanet GovCon Using General Ledger

LESSON 2 GENERAL LEDGER BUDGETS

Learning Objectives

• Review administrative General Ledger functions including configuration budgets
• Recognize the requirements and decisions involved to create a GL Budget
• Determine which General Ledger reports and statements to use to ensure
accurate transaction processing – Income Statement

Introduction
The GL Budgets screen is used to provide budget information by Legal Entity and Fiscal
Year for each available Budget Profile. Multiple GL Budgets can be set up for
comparison to actuals within the Income Statement and Balance Sheet reports.

General Ledger Budgets:

GL ADMINISTRATOR - Navigate: Admin > Setup > Accounting

Budget Names - This screen can be used to create and maintain the master list of
Budget Names, provide a description for each, and indicate which ones will be active
(available for use). The Budget Names created on this screen will become available for
selection on the Budget Profiles screen (as placeholders for the eventual Income
Statement and Balance Sheet budgets by Legal Entity and Fiscal Year). The Budget
Names entered on this screen must be unique.

Budget Profiles - This screen can be used to create and maintain the master list of
Budget Profiles (i.e., versions), identify the Legal Entity, Fiscal Year, and Budget Type
(Income Statement or Balance Sheet) associated with each. Once the Budget Profile is
created, it is available in the Financials General Ledger Budgets screen to enter details.

GL BUDGET MANAGER - Navigate: Financials > General Ledger > Budgets

Creating Budgets - The GL Budgets screen is used to provide Income Statement
and Balance Sheet Budget information. This information can be entered manually or
imported within the Edit Budget screen. Enter search criteria, view results on the List
tab, then click on the edit icon next to the desired budget to enter, edit budget data.

The Budget Import feature provides the ability to load budget information into Unanet.
The file can only contain budget information for a specific Legal Entity, Fiscal Year,
Budget Type, and Budget Name combination. The number of Period columns required
in the budget import file may vary depending on the number of periods defined for a
given Fiscal Year. The file must be in the current Budget Import .csv layout.

To import or export data, select the desired action in the left side menu of the Budgets
screen.

LESSON 2 GENERAL LEDGER BUDGETS
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