Page 40 - Participant Guide ebook - Unanet GovCon Using General Ledger

Additional Administrator – Configuration

Admin Properties - Financials

Navigate: Admin > Properties

System Administrative properties control global settings in Unanet. It is here that a
System Admin can define settings for general Financials properties, general ledger,
accounts payable, and accounts receivable.

GL Administrative Setup

Navigate: Admin > Setup > Accounting

Bank Accounts
Bank Accounts represent an account into which users can make
deposits and payments, as well as perform Bank Account reconciliations. When setting
up accounts, consider the need of a separate General Ledger Account for each Bank
account to facilitate bank reconciliations. There are 3 types of bank accounts in Unanet.
1. Bank - used for each bank accounts at a bank. If you plan to print system checks
from Unanet, you must have at least one bank account defined with this type and
identify it as being a checking account.
2. Other - used for non-bank accounts that you routinely reconcile such as
corporate credit cards, employee advances, payroll clearing, and others.
3. Undeposited funds – used as a holding account where users can record
payments received prior to depositing them into the bank. Will help to facilitate a
much easier bank reconciliation, as the total recorded in Unanet will match the
total deposit amount from the bank statement.

Payment Methods
Payment methods are defined in Unanet as a mechanism to record incoming and
outgoing payments. The payment methods that are defined will be available to be
selected when creating payments. Can specify an Account to be associated with each
method. There are 3 main areas to consider when setting up payment methods:
1. Expense reports - defined as reimbursable to the employee, company paid, or
paid by a corporate or employee credit card
2. Accounts Payable - outgoing payments in the form of system checks (provides
a PDF), manual checks, or electronic transactions of ACH and wires
3. Accounts Receivable - incoming payments in the form of checks or ACH

APPENDIX B: SUPPLEMENTAL INFORMATION
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