Page 29 - Administering the System Participant Guide (SDL)

LESSON 5: MANAGING PAY CODES

Learning Objectives

Create new Pay Codes and modify existing Pay Codes
• Explain when diluted and undiluted Pay Codes should be used
• Manage Pay Code availability throughout the system

Introduction
Pay Codes in Unanet are used to classify the distinct types of pay to be associated with
hours reported on timesheets. They may include a variety of labor earnings and leave
that can be used for reporting or integration with a third-party payroll or financial system.
Pay Codes can be associated with general ledger accounts to post labor costs
separately (e.g., posting regular, overtime, and holiday time each to a different GL
account). Only users with the Administrator or P&R Administrator role can create and
modify Pay Codes.

Demo 5.1 – Considerations for Pay Code Configuration
Log in as the Administrator, Ralph Durbin (rdurbin/welcome) to review the
fields required to create a new Pay Code and Unanet’s recommended
practices.

Demo Highlights

• Identify the required fields for a Pay Code
• Describe the difference between “Standard Pay (Diluted)” and “Additional Pay
(Undiluted)”
• Review Unanet’s recommendations for controlling users’ access to Pay Codes
• Assign the new Pay Code to existing Projects

Field Name Description
Pay Code Contains a unique Pay Code identifier; cannot contain blanks
Description Text entry field to further describe the item
Additional Pay Per Hour
Effective Date Reflects the date on which a particular rate goes into effect
Rate Contains the per hour rate associated with the pay code’s additional pay; an
optional field that may contain positive or negative values

Lesson 5: Managing Pay Codes ©2021 Unanet. All rights reserved.
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