Page 78 - Unanet GovCon Using Billing Revenue - Participant Guide ebook

APPENDIX B: SUPPLEMENTAL INFORMATION

System Administrator – Setup

This section contains supplemental information for the Billing Manager regarding actions that
the System Administrator controls in Unanet. This information is to supplement your
understanding of the system.

Accounts

Unanet offers the ability to establish a Chart of Accounts for all license types except for Project
Time and Project Expense. A full chart of accounts is not required unless Unanet Financials
license is applied. The Unanet System Administrator is responsible for the setup and
maintenance of the accounts.

Posting Groups

When items are posted to the General Ledger, the accounts to which the various items are
posted are determined based on the rules specified in Posting Group Setup. Posting Groups are
used by the various posting procedures to identify the financial organization and account to
which a transaction should be posted (for each Account Category).

Posting Groups will be referenced by many Unanet processes capable of generating General
Ledger transactions including:
• Financial Documents
o Vendor Invoice (default Accounts Payable account and org)
o Vendor Payment (account and org used when posting AP Discount Taken and
Unapplied Payment amounts)
o Customer Payment (account and org used when posting AR Discount Taken,
Small Balance Write-off and Unapplied Payment amounts)
o Balance Sheet (net income and retained earnings)
o Fiscal Year Close (retained earnings)
• Labor Cost Post
• Expense Report Cost Post
• Billing & Revenue Post
• Invoice Completion

Posting Options

Administrators can use the Posting Options setup screen to define a number of system wide
billing related attributes, such as the desired Billing and Revenue Recognition rates for use in
Cost Plus calculations, and which dates are to be used with respect to be identifying Labor and
Expenses for inclusion in posting processes. These values are specified at the system level and
will be used when posting data for all projects.

Reference Links

Unanet GovCon Glossary of Terms

APPENDIX B: SUPPLEMENTAL INFORMATION
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