Page 80 - Administering the System Participant Guide (SDL)

LESSON 17: MANAGING CREDIT CARD

TRANSACTIONS

Learning Objectives

Import credit card transactions and manage unassociated transactions to prevent
duplication errors
• Configure a preformatted .csv template to prepare credit card transactions for
import
• Identify and resolve common errors in the import process
• Resolve unassociated transactions

Introduction
The Credit Card functionality enables an Administrator to import transactions manually
or automatically from one or more credit cards and assign them to users for submission
on their expense reports. Once transactions have been successfully imported into
Unanet, Expense Users will be able to import selected transactions onto their expense
reports.

To assign imported transactions to users, a credit card number must be
saved in their Person Profile to associate the transactions in the import file
with that user.

Credit Card Import in Unanet

To use credit cards to record and reconcile expenses, the Properties settings for this
functionality must be enabled. Credit card numbers should be supplied in the Person
Profile to associate imported transactions with individual users. If a transaction is not
automatically associated with an existing user during the import process, it will be
available in Admin > Imported Expenses for Expense Users to pull into their expense
reports.

The Credit Card Import Process
To effectively use credit cards in Unanet, the Administrator must confirm that the system
is properly configured to enable credit card management, record credit card numbers in
the Person profile, prepare the import template, perform the import, and address any
errors to ensure accurate expense reporting.

Lesson 17: Managing Credit Card Transactions ©2021 Unanet. All rights reserved.
80