Page 83 - Administering the System Participant Guide (SDL)

adjustment to include overrides for bill rates, cost rates, organizations, and cost
elements. Since administrator adjustments do not go through an approval process,
extreme caution is advised in using this feature. Adjusted timesheets will include an
audit trail of changes as well as a visual indicator that the timesheet has been “adjusted”
by any user with access to the timesheet

Timesheet Adjustments in Unanet
Only items that display in the timesheet edit view can be adjusted; options may vary
depending on the visibility of timesheet fields like project type, location, etc. This is ideal
for adjustments to quantity of hours, or to change the hours from one project/task to
another, or to change the date of the hours.

It is possible to maintain DCAA compliance while completing adjustments by
ensuring the Enable Time Sheet Audit Trail property setting is enabled to
record the changes made to end user timesheets and that the Allow Self
Approvals property setting is disabled to prevent end users from approving
their own submissions.

The Timesheet Adjustment Process
To perform a timesheet adjustment, there cannot be any pending end user adjustments.
The Administrator can either modify existing timesheet entries or create negating entries
to cancel existing entries and create new ones. When modifying existing entries, the
project assignment details (Project Type, Pay Code, and Labor Category) cannot be
changed; a new line must be inserted to negate those fields, then another new line
should be added to select different project assignment data.

If a timesheet requiring adjustment belongs to a salaried user, the cost rate
field will not be available for modification as the system will not allow even the
Administrator to change the cost for a salaried person.

Demo 18.1 – Performing an Administrator Timesheet

Adjustment
Log in as the Administrator, Ralph Durbin (rdurbin/welcome).

Demo Highlights

• Review the capabilities and limitations of the Administrator Timesheet
Adjustment functionality
• Adjust a Locked timesheet for an existing hourly user

Lesson 18: Adjusting Timesheets as an Administrator ©2021 Unanet. All rights reserved.
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