Page 10 - Participant Guide - Unanet GovCon Using Accounts Payable

Configuration

AP Configuration: The Unanet role of AP Admin can add and modify:

• Organizations
• Bank accounts
• Payment methods

*Note - The AP admin role also includes set up for Purchase Order Formats and Unit of
Measure, applicable for those using Purchasing.

Organizations

Vendor Organization - Any entity you intend to issue payment to will need to be
defined in Unanet as a Vendor Organization.
• A Vendor may represent an individual or a company.
• If a vendor organization represents an employee or subcontractor who will be
reimbursed through Unanet using the create vendor invoices from expense
reports functionality, a vendor organization will need to be created and
associated with the person profile.
• There is no attribute on the Organization entity that designates it as a Vendor
Organization, but rather, associating an organization via the Vendor Profiles
screen is where you will define the list of Legal Entities to which the current
organization is to be considered a Vendor.
• Vendor Profile: In order to utilize an organization for accounts payable
transactions, the vendor profile within that organization must be added for one or
more legal entities.

Payment Terms in Unanet are associated with both payments to vendors and
payments from customers so that payments are made and received within a reasonable
period of time. The invoice’s due date, discount date, and discount amount is calculated
based on these terms. Discount Terms may be set in order to accelerate cash
collections and to receive discounts

LESSON 1: ACCOUNTS PAYABLE (AP)
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