Page 12 - Participant Guide - Unanet GovCon Using Accounts Payable

Bank Accounts

Navigate: Admin > Setup > Accounting > Bank Accounts

There are 3 types of bank accounts in Unanet.

1. Bank - This type should correspond to bank accounts you maintain at all banks.
You will want to set up a separate Unanet bank account for each real bank
account. If you plan to print system checks from Unanet, you must use this type
and designate it as a checking account.

2. Other - Used for all other situations. Can be used to reconcile any account to
external statements (not just bank accounts). Examples include, corporate credit
card statements, payroll clearing subcontractor bills, and others.

3. Undeposited funds - USED FOR AR PROCESSES. This is a holding account
where users can record payments received prior to depositing them into the
bank. You should use this type of account if you regularly receive customer
check payments or other incoming checks and would like to record them in the
system prior to depositing them in the bank. Recording the total deposit amount
instead of individual check amounts will help to facilitate a much easier bank
reconciliation, as the total recorded in Unanet will match the total deposit amount
on the bank statement.

Payment Methods

Navigate: Admin > Setup > Accounting > Payment Methods

Payment Methods may be configured to characterize payments made and received in
Unanet. The Payment Method must be specified to be available for use in expense
reports (employee Payment Methods), Accounts Payable (vendor Payment Method),
and Accounts Receivable (customer Payment Method).

Payment Methods can be in the form of checks, Automated Clearing House (ACH)
transfers, or wires. An associated Payment Type of either check (system or manual) or
Other will be selected when setting up a new Payment Method.

Vendor (AP) Payment Type Options

• System Check: Used when the vendor payment is run through the system check
printing process
• Manual Check: Used when the vendor payment is made outside of the system
• Other: Used when the vendor payment is made via EFT, ACH and credit cards

LESSON 1: ACCOUNTS PAYABLE (AP)
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