Page 26 - Participant Guide - Unanet GovCon Using Accounts Receivable

LESSON 4 AR TRANSACTIONS – POST

Learning Objectives
• Recognize the requirements and decisions involved to post customer payments
and deposits
• Determine which Accounts Receivable reports to use to ensure accurate
transaction processing (AR Aging)

Introduction
Posting refers to the process of transferring entries in the journal into the accounts in
the general ledger.

Post Customer Payments and Deposits

Navigate: Financials > Accounts Receivable > Customer Payments OR
Navigate: Financials > Accounts Receivable > Deposits

The Post functionality is available to users with the AR Poster role. Customer Payments
(or Deposits) can be posted separately or in bulk. The posting process updates the
general ledger. Posting refers to the process of transferring entries in the journal into the
accounts in the general ledger. It is good practice to have a separate person (if
possible) to review and post from the one that submitted the Customer payments or
Deposits.

Monitor AR Aging
Navigate: Reports > Dashboard > Financials > Accounts Receivable > AR Aging

Accounts Receivable Aging Report - shows the amount currently receivable from
customers (including the number of days past due) for customer invoices (net of
payments and adjustments applied to the invoices). Once a Customer Payment is
Posted, the Customer Invoice will no longer be included on this report when the balance
is paid in full.

Note: customer invoices are created by the Unanet role of Billing Manager. Only once the
customer invoice is completed by a Billing Manager does it show on the AR Aging report.

LESSON 4 AR TRANSACTIONS – POST
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