Page 18 - Unanet GovCon: Setting Up Contracts and Projects

A text entry field containing up to twenty-five characters of alphanumeric or special characters
used to identify a Project; combines with a Project Organization to create a unique identifier of a
specific Project

*Project Type
Can be assigned at the Project or Task level and are applied in conjunction with cost accounts (by
expense type) and posting group accounts (for example, labor); checking the “Administrative” box
on a Project Type does not impact how a project is configured or managed but can be used as a
reference in ad hoc reports and exports

BUDGET
*Revised Dates
Displays the contracted beginning and end dates for a project; new Projects default to BOT - EOT

Enforce Project/Task Dates
Determines whether time and expense charges will be restricted to the time period selected in the
“Project Dates” section

Hour Budgets / *Labor Budgets / *Expense Budgets
The fields in this section allow for the capture of project hours, labor, and expense cost and bill
information; values in these fields are available on many Unanet reports

*Editing fields in the Labor Budgets and Expense Budgets sections requires the Bill Budget Manager role
and/or Cost Budget Manager role

ACCOUNTING
Billing Type
An optional field that can be defined at the Project and Task levels, the selections in these fields
are available as search criteria on several Project Accounting reports; the options available with a
standard Unanet database include:
CP: Cost Plus
FP: Fixed Price
NB: Non-Billable
TM: Time & Materials

Posting Group
Indicates whether posting processes for a selected project should use the “System Default
Posting Group” account settings or a custom posting group

Cost Structure
Defines the default indirect cost structure and ODC rating for a project; this optional field is
included in the search criteria on several Project Costing reports

Total Value $
Available for both projects and tasks, this field typically contains the anticipated maximum value of
a contract

Funded Value $
Available for both projects and tasks, the value in this field represents the approved value of the
work on the contract and should include the total funded fixed fee; value may be positive or
negative

Limit Billing To Funded Value

LESSON 2: CONFIGURING PROJECTS AND TASKS
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