Page 29 - Participant Guide ebook - Unanet GovCon Using General Ledger

Fixed Asset Alerts

Navigate: Financials > Fixed Assets > Alerts

Fixed Asset Alerts are generated when transactions are posted to a Fixed Asset
account from financial sources, such as: vendor invoices, journal entries, and expense
report transactions.

The Fixed Asset Alerts page display unread and previously read alerts. GL Users and
GL Posters can view the Fixed Asset Alerts page by menu navigation or clicking on the
alert banner at the top of the Fixed Assets Dashboard.

Fixed Asset Alerts show the account code, amount of the transaction, document type,
and document number. Alerts can be used to create a new Fixed Asset from a
transaction. Alerts that successfully resulted in the creation of a Fixed Asset will include
a hyperlink to the Fixed Asset view page.

Creating Fixed Assets From Transactions
GL Users and GL Posters can click on the plus icon next to the alert to create a fixed
asset from the transaction. This action will take you to the Add New Asset page.
Note: You can click the icon multiple times to create additional fixed assets from the same alert.

Add New Asset (*Required Fields):

GENERAL INFORMATION:
• *Legal Entity - Organization on the financial transaction
• *Fixed Asset Name - from the Description of the financial transaction
• Asset Number - if not provided, the system will generate a number when saved
• Serial Number - the ID from manufacturer
• Acquisition Date - transaction date of the financial transaction
• *Acquisition Cost - amount on the financial transaction's detail row. It is the actual
cost of the asset used in determining the asset's depreciable basis
• *Class - associated with the Fixed Asset Classes and account used in the
financial transaction. Note: If the same account is mapped to multiple fixed asset
classes, the class will not be defaulted.
• Owner - an active user within the company who is responsible for the asset
• Description - Long text description of the fixed asset

LESSON 4 FIXED ASSETS
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