Page 51 - Unanet GovCon Administering the Subcontractor Portal - Participant Guide eBook

will be returned to INUSE. This timesheet would need to go through the entire
approval process again.
• If any approver disapproves the timesheet, the status will be set to
DISAPPROVED. The timesheet would remain in this state until the user re-
opens, edits, and saves the timesheet. At this point, the timesheet will then go
back to the status of INUSE.
• If the Administrator extracts the timesheet from the system, the status will be set
to EXTRACTED. Extracted timesheets are essentially frozen from any further
manipulation by end users.
• The LOCKED Status is a status between the COMPLETED and EXTRACTED
status. It is NOT used by default but can be enabled by enabling the Auto-Lock
feature (Set Timesheets to Locked Upon Completion (unatime.autolock)
property.) When this status is enabled, timesheets immediately move to a
LOCKED status upon completion. Once in the LOCKED status, timesheets are
treated as if they are EXTRACTED, meaning the timesheet can no longer be
pulled back to INUSE by anyone.

Expense Report Statuses
• When a user creates an Expense Report the status is initially set to INUSE.
• Once the user submits the Expense Report, the status is set to SUBMITTED.
• Once the first person in the approval group approves an Expense Report it is set
to a status of APPROVING.
• If any approver disapproves the Expense Report, the status will be set to
DISAPPROVED until the user edits and re-saves the Expense Report details.
The status would once again be set to INUSE.
• After the last person in the approval group has approved the Expense Report,
the status is set to COMPLETED (expense reports in this status can continue to
be pulled back to INUSE for further editing).
• If the Administrator extracts the expense from the system, the status will be set to
EXTRACTED.
• The LOCKED status is used if the Administrator would like to lock the expense
reports so that it cannot be opened by the user again to edit, but to note that the
expense report also has not been extracted yet. This status is used as an in-
between status of COMPLETED and EXTRACTED. Expense Reports can be
automatically set to the LOCKED status immediately following the event that set
it to COMPLETED if the Auto-Lock feature (Set Expense Reports to Locked
Upon Completion (unasense.autolock)) property is enabled.

APPENDIX B: SUPPLEMENTAL INFORMATION
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