Page 32 - UNANET GOVCON: CLOSING A FISCAL PERIOD

Payroll (Semi-Monthly Pay Period)

Verify the Total Direct Deposit (Total Wages) on the payroll register from the payroll
provider (see below) reconciles to the Labor Cost Post and People Actuals Summary
report by pay period. Once verified, Create the Payroll Journal Entry.

ADP Total for Payroll 2 (16 – EOM) Register DEBIT CREDIT
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Total Direct Deposit: 66,262.55:
Accrued Employee Wages (+PILOB Value) 62,262.55
Accrued Subcontractor Wages 4,000.00
Total ER Taxes 1,094.75
Total ER 401K Retirement Plan 4,187.12
Total Amount ADP will take from Bank Account(s) 71,544.42

Activity 4.1 Prepare and Post Recurring Journal Entry - Payroll
Login as Glenda Manager (GL Manager) – glmanager

This is a recurring Journal Entry; therefore, the shell of this entry can be found by
searching the list of INUSE journal entries for the period.

Activity Steps:
1. For the pay period, does Total Direct Deposit on the payroll register above
match the values from the:
Labor Cost Post and People Actuals Summary Yes or No

2. Prepare the Payroll Journal Entry for the 2nd half of the semi-monthly pay period
using the amounts shown on the Payroll Register report above.
a. Navigate: Financials > General Ledger > Journal Entries
b. Search for entries with a Document Date range of the Closing Fiscal
Period with the status of INUSE
c. Edit (click pencil icon) the recurring Payroll JE 16 -EOM
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d. On the left side menu under Details, Select Expenses and fill in the
appropriate values from the Payroll register

Note: For simplicity, in this specific Unanet database, the accounts used are:
• DEBIT 20.05.03 Accrued Wages
• DEBIT 20.05.04 Accrued Subcontractor Wages
• DEBIT 60.02.01 Employer Taxes
• DEBIT 60.02.03 Employer 401k
• CREDIT Total to 10.01.01 Operating (or Payroll) Bank Account
3. Confirm DEBITS = CREDITS then Post Payroll Journal Entry

LESSON 4: GENERAL LEDGER Page 32
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