Page 65 - Administering the System Participant Guide (SDL)

LESSON 14: MODIFYING EMPLOYEE TYPES

Learning Objectives

Modify Employee Types to manage Pay Codes and Expense Types for end users
• Create a new Pay Code for hours related to fulfillment of a specific contract
• Modify an existing Employee Type to make a new Expense Type and Pay Code
available for expense and time reporting

Introduction

Employee Type is an optional attribute for categorizing Unanet users by their access to
Pay Codes and Expense Types. Assigning an Employee Type on a user’s profile can
restrict the types of pay that the user can use to charge time and the types of expenses
they can charge to a project.

Pay Codes and Expense Types can be selected at the Project level to restrict
users’ options for charging time and expenses to that project.

Employee Types in Unanet
In addition to using the Employee Type to categorize a user, this feature can also be
used to optionally define a set of Pay Codes and/or Expense Types that will be
available to users associated with a particular Employee Type. Note this feature works
in conjunction with the Project-level pay code and expense type restrictions (so you can
have both user and project restrictions on available pay codes and expense types).

A user can only be associated with a single Employee Type at any given time.

Modifying Employee Types
Using the Pay Codes tab, you can define which pay codes will be available for users
associated with a particular Employee Type category. Pay Codes are earnings and
leave categories used to track and classify reported hours. Pay Codes are used to
classify labor hours and leave for the purposes of reporting and integration with
downstream payroll and/or financial systems, as well as for calculation of pay code
factors such as time and a half or double time.

Lesson 14: Modifying Employee Types ©2021 Unanet. All rights reserved.
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