Page 25 - Participant Guide - Unanet GovCon Using Accounts Payable

Activity 3.2 Process Bulk Vendor Payments
Login: Ally Apposter (AP Poster) – aapposter / welcome

Activity Steps:
PROCESS:

1. LOG IN as Ally Apposter (AP Poster) – aapposter / welcome

2. Navigate: Financials > Accounts Payable > Vendor Payment
3. Search Vendor Payments using the following criteria:

• DOCUMENT DATE Date Range of Posting Month
• VENDOR INVOICE STATUS Inuse and Submitted

4. List results.

Note: the limited items that are available to be selected for Posting (Submitted ACH Vendor Payments)
5. Select ALL the items available to be Posted and click POST

6. Click Back and confirm the remaining items are only Inuse System Checks to be
printed. Take note of the Document Date listed.

7. Return to Search Criteria tab. Expand CHECK PRINTING OPTIONS:

• Click PRINT CHECKS (notice STATUS automatically selects ONLY Inuse)
• BANK ACCOUNT Operating Account
• *CHECK DATE 5 of Posting Month
th
• FIRST CHECK NUMBER will auto populate
*Payment date and Check date must be the same for system checks
8. List results, select all, and click Generate Checks

9. Click to Download PDF file that contains generated checks for review

10. Click Process Printed Checks and select All checks printed correctly
11. Click Complete Check Generation (Posted status)

Reminder - System Checks go from Inuse to Posted upon Completing Check
Generation (skips Submitted status).

AP Processing Tips:
• System Check Stock: Order DLT-104 check stock prior to going live.
• System Administrator Property - set duplicate checking property to warn or error
to avoid paying the same invoice twice.

LESSON 3 AP TRANSACTIONS – VENDOR PAYMENTS
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