Page 21 - Participant Guide - Unanet GovCon Using Accounts Payable

Post Vendor Invoices

Navigate: Financials > Accounts Payable > Vendor Invoices

The posting process updates the general ledger. Posting refers to the process of
transferring entries from the journal into the accounts in the general ledger.

The posting functionality is available to users with the AP Poster role. AP Poster posts
Vendor Invoices in the Approved status. Once posted, vendor invoices will be included
in the AP Aging Report.

It is good practice to have a separate person (if possible) to review and post from the
one that submitted the Vendor Invoices.

Activity 2.6 Post Invoices and Review AP Aging Report
Login: Ally Apposter (AP Poster) – aapposter / welcome

Activity Steps:
1. LOG IN as Ally Apposter (AP Poster) – aapposter / welcome
2. On a separate tab, Navigate: Reports > Dashboard > Financials > Accounts
Payable and Run the AP Aging report for:
• AGING DATE End of Posting Month
*Note the Report Total (prior to posting recent invoices

3. Navigate: Financials > Accounts Payable > Vendor Invoices and Search Vendor
Invoices using the following criteria:
• DOCUMENT DATE Date range of Posting Month
• VENDOR INVOICE STATUS Approved
• COLUMN OPTIONS Select All
*Note the Total Vendor Invoices

4. List results and Post all APPROVED Vendor Invoices

5. Refresh the AP Aging report. Confirm the posted items have been included

6. LOG OUT as Ally Apposter (AP Poster)

LESSON 2 AP TRANSACTIONS – VENDOR INVOICES
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