Page 51 - Participant Guide - Unanet GovCon Using Purchasing

Lesson 5:

1. What is a common reason for requiring a Modification?
a) Changes to the Purchaser - This is an incorrect answer because
Changes to the Purchaser doesn’t require a modification to change
this field
b) Changes to the PO Format - This is an incorrect answer because
Changes to the PO Format doesn’t require a modification to change
this field
c) Changes to the Amount - This is the correct answer because
changes in amount is a reason for requiring a Modification

2. What is the best representation of an original Purchase Order document
and its Modifications?
a) A Purchase Order cannot have two Modifications with the
same number - This is the correct answer because this statement
the best representation of an original Purchase Order document
and its Modifications
b) There is a limit to the number of Modifications a Purchase Order
may have - This is an incorrect answer because PO and mods
cannot have two Modifications with the same number
c) Modifications can only be associated with Purchase Requests -
This is an incorrect answer because mods can be associated with
both PR and PO

3. Purchase Orders cannot be closed if there are any of the following
documents are outstanding?
a) Unapproved PO Mods - This is an incorrect answer because Un-
invoiced timesheets or expense reports and Unposted Vendor
Invoices also will prevent a PO from being closed
b) Un-invoiced timesheets or expense reports - This is an incorrect
answer because Unapproved PO Mods and Unposted Vendor
Invoices also will prevent a PO from being closed
c) Unposted Vendor Invoices - This is an incorrect answer because
Unapproved PO Mods and Un-invoiced timesheets or expense
reports also will prevent a PO from being closed
d) All choices are correct - This is the correct answer because all
selections would prevent a PO from being closed

LESSON 5 MANAGE AND MONITOR PURCHASING
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