Page 40 - Unanet GovCon Administering the Subcontractor Portal - Participant Guide eBook

VI Invoice - select the VI row to view the MATCHED, DETAILS, SUMMARY,
APPROVAL HISTORY, and ATTACHMENTS.

Header (on all tabs) – provides the repeated information for Total, Status, as well as
Detail line type Labor/Expenses/FCA (Funding Cap Adjustment, and associated PO#.

MATCHED tab - contains the approved Subcontractors’ matched labor and/or expense
details from the associated PO and automatically included in the VI.

Screen Controls
VI Field: Description:
CALCULATE • If the total amount of posted VI transactions plus
FUNDING CAP ADJ transactions from the VI are more than the PO
funding and the PO's Vendor Invoice Overage is
set (summary or detail) to "PO Funding Cap Adj”
in Unanet
• When clicked, the Funding Cap Adjustments
(FCAs) are calculated, and the total amount is
updated
SUBMIT Used to Submit Vendor Invoice to the Accounts
Payable dept for Approval and Posting in Unanet
+ADD UNMATCHED Select dates to add unmatched labor or expenses
LINE ITEM line items
BULK ACTIONS When Bulk Actions is on, you can select labor or
expense detail lines to defer to another invoice. This
is only available if the VI is in INUSE status

VI DETAILS tab - contains labor, expense, and item transactions that can be manually
entered in the main Unanet web application. Additionally, it contains funding cap
adjustments that can be automatically generated either through Unanet or the portal.

VI SUMMARY tab – contains Invoice Details and PO Balances information.

Invoice Details: PO Balances:
(can be edited when invoice • Approved PO(s)
has an INUSE status) • Posted VI(s)/FCA
• PO Balance
• Invoice Amount • This VI/FCA - only displays if VI is not posted
• Description • Estimated PO Balance - [Approved PO(s) - Posted
• Payment Terms VI(s)] - This VI
• Expected Due Date
• Discount Amount

VI APPROVAL HISTORY tab – contains the approval details.
VI ATTACHMENTS tab – contains the attachments if applicable

LESSON 4 ASSIGNMENTS AND VENDOR INVOICING
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