Page 32 - Unanet AE: Introduction to Project Management

o Change Period for Current Revision - This will change the G/L period for
the current journal revision.
o Show Unposted - Shows unposted journal entries for a given G/L period.
o Bookmark - Bookmarks the journal entry for future retrieval.
o Recurring Entry - Allows the user to have an entry that is recurring for a
given number of cycles.

Sales Header
The Sales Journal Header section is referred to as the control side. It contains the
common data for a client invoice, A/R Account, and Transaction Amount.

Key Concepts

• The Sales Journal makes assumptions on debits and credits. It assumes the
detail amount is a credit, so when you enter a positive amount, it is saved behind
the scenes as a negative (credit).
• There are three key fields that uniquely identify a client invoice.
o The Accounts Receivable Account.
o The Client.
o The Invoice Number.
With proper permissions, the client or invoice number can be edited on a previously
saved record.
Field Descriptions
• Transaction ID - The unique identification number of this transaction. This
displays in the header next to Sales Journal.
• Batch ID - The Batch ID that the selected transaction is a part of.
• A/R Account - The Accounts Receivable G/L account is the control account. It
must have a subledger type of Accounts Receivable. AR subledger reports can
be printed for an individual or combined account (account indifferent). Required.
• Client - Client for this transaction. Once saved, you need special permission to
change. Required.
• Invoice Number - Client invoice number. Once saved, you need special
permission to change. Required.
• Bill To Address - Assigned Bill To address for this invoice. Clicking it will
generate a list of available addresses, as well as the currently selected one. If
button text is red, no address has been assigned.
• G/L Comments - Comments to appear in G/L report. Will show on control side
and, if no G/L comment is entered on the line item, it will also print on those as
well.
• Amount - Amount of invoice. Must balance to the line entries in the detail section.

LESSON 1: A/R JOURNALS ©2024 Unanet. All rights reserved. 32