Page 15 - Participant Guide - Unanet GovCon Using Accounts Receivable

Activity 2.1 Record Customer Payment
Log-in as Debbie Deposit (AR User) – ddeposit / welcome

Activity Steps:
1. Log-out as Parker Poster (AR Admin) and Log-in as Debbie Deposit (AR User)

2. Navigate: Financials > Accounts Receivable > Customer Payments click +
Customer Payment

3. You have received the check below to pay an outstanding customer invoice.
Record the customer payment with the following info:
• Bank Account Operating
• Customer CUST-3-UU3
• Payment Amount 5,858.12
• Description Inv 500, 501
• Document Date 3rd of Posting Month
• Post Date End of Posting Month
• Payment Method CUST-Check Deposit
• Check Number 5226

CUST 3-UU-3
3 xx/03/20xx

5,858.12
MYCO
FIVE THOUSAND, EIGHT HUNDRED FIFTY EIGHT and ---------------------------------------12/100

Ben Therr, CFO
U-IMP00500, U-IMP00501

4. SAVE the customer payment (INUSE status)

5. Click Paid Documents and Identify and Select the specific Invoices that this
payment is to be applied. (confirm the balance is zero)

6. SUBMIT/NEXT the customer payment for posting (Submitted status)

Note: The status of SUBMITTED identifies to the AR Poster that the AR User has
completed all necessary information on the Customer Payment and the item is ready for
review and posting, whereas when just saving the payment the status is INUSE which
indicates that the AR User may not be done entering this Customer Payment.

LESSON 2 AR TRANSACTIONS – CUSTOMER PAYMENTS
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