Page 28 - Unanet GovCon Administering the Subcontractor Portal - Participant Guide eBook

Timesheet Validations:
To ensure accurate time reporting, when a timesheet is SAVED or SUBMITTED, the
system will revalidate that an assignment exists (allowing the user to charge to that
project for each day entered) and budget amounts have not been exceeded. Additional
system validations may occur and as a result, could prevent a timesheet from being
able to be saved or submitted. If there are discrepancies or errors, the system will
display a warning or error message.

The following are some validations to be aware of:
• Assignment not made to allow time entry
• Charged time outside of assignment date range
• Require a change reason for each modified entry
• Cannot have duplicate rows, where all the columns are the same
• Cannot enter time before user’s effective date
• If the project enforces project or task dates, then the timesheet date range must
be within the project's or task's Revised Begin and End dates and before the
Completed date.
• Budget is exceeded for a project or task (if an Assignment Budget value has
been specified)
• Entering an invalid character in a numeric field

Timesheet Stages based on Status:

Stage Status
ACTIVE INUSE, SUBMITTED, or APPROVING (with or without adjustments)

DONE COMPLETED, LOCKED, or EXTRACTED (no outstanding adjustments)

*For more information See APPENDIX B Timesheet and Expense Statues
Edit Timesheets:
• Pencil icon - to edit the Time Fields
• More icon (stacked dots) and select Delete (if available)
Note: Timesheet users cannot delete a timesheet if Admin Property “unatime.audit” is set to
true.

Imports - Subcontractor Portal Timesheets
A subcontractor portal HR Admin can import Timesheets for the users with the same
Person Organization. Please see APPENDIX B for additional information.

LESSON 3 USING - SUBCONTRACTOR PORTAL
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